HCDC Call to Caucus

December 4, 2021 | Uncategorized

HCDC CALL TO CAUCUS

The Henrico County Democratic Committee’s biennial Reorganization Meeting will take place on Monday, December 13th

The Call to Caucus, Caucus Agenda, and Caucus Rules are included below. A few helpful things to keep in mind: 

  • You must submit a Membership Application and pay dues (or request a dues waiver) before the Caucus doors close on Monday, December 13. (Sustaining members need only submit a new Membership Application.)
  • We will convene in person at The Board of Supervisors Room at the Western Henrico Government Center, 4305 E Parham Rd, Richmond, VA 23228. 
  • The Caucus doors will close promptly at 7:30pm on Monday, December 13th. 
  • You do not have to be present at the Reorganization Meeting to be voted in as a Member if you complete and submit your Membership Application before the meeting. 
  • HCDC Executive Committee Elections will be held in January — not in December. But, you must be a member of the HCDC to vote in the January Executive Committee Elections.

Submit your Membership Application and pay dues here: https://henricodemocrats.org/join-us/

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Democratic Call to Caucus
Henrico County, Virginia
 

Whereas, it is the duty of the Henrico County Democratic Committee to issue the Call to Caucus for the purpose of organization of a local Democratic Party Committee for the biennium of 2022 and 2024.

Now, therefore be it resolved that the Henrico County Democratic Committee hereby issues the Call to Caucus for an Assembled Caucus for Monday, December 13, 2021 at 7:30 p.m. at The Board of Supervisors Room at the Western Henrico Government Center, 4305 E Parham Rd, Richmond, VA 23228, for the sole purpose of organizing a Democratic Party local committee and establishing its membership pursuant to the State Plan. The following provisions shall govern the Caucus, to wit:

1. Candidate Filing and Fees

All candidates for election to the 2022/2024 Henrico County Democratic Committee (HCDC) shall file a declaration of candidacy, which is included within the HCDC membership application. There is no filing fee; however, the membership fee of $30 and application must be filed, or a waiver granted, before the start of the Caucus on Monday, December 13, 2021.

Applications will be available at the caucus location. All payments shall be made in cash, by check payable to the Henrico County Democratic Committee, or by ActBlue.

Applications are available on the HCDC website and may be pre-filed by mail. Advanced payment may also be made using ActBlue on the HCDC website. Waivers may be requested by contacting the current HCDC Chair at henricocountydemocrats@gmail.com or, at the time of filing the membership application at the caucus.

2. Notice Requirements

The Henrico County Democratic Committee shall notify the public pursuant to alternative measures provided in the Party Plan, which includes: email notification to the previous membership and to individuals on its email distribution list; by posting the “Call to Caucus” on the HCDC website; by posting a general notice on the HCDC website. All such items shall contain the time, date, and location of the Caucus and shall be made at least 7 days prior to the Caucus.
 
3. Conduct the Caucus

The doors to the Caucus will be opened at 7:00 p.m., filing will occur between 7:00 p.m. and 7:30 p.m. The doors to the Caucus will be closed at 7:30 p.m., and no further persons will be permitted to enter. Those in line will be permitted to complete the check-in process and will be permitted to participate.

The Chair of the Henrico County Democratic Committee or his designee, shall be the Temporary Chair of the Caucus and shall appoint a Secretary and such other Officers of the Caucus as is deemed appropriate.
 
4. Election to the Committee

The membership of the HCDC shall be limited as follows: three (3) members per precinct; however, in addition there may be up to ten (10) members at-large in each Magisterial District; and, ten (10) members at-large.

If a candidate for election to membership as a precinct representative is unopposed, that candidate shall be declared elected to said membership.  If there are more than three (3) candidates for a precinct, there shall be an election for that position. The same process shall be used for the at-large Magisterial District positions and then the members-at-large positions.  As an alternative, if there are no objections and agreement is made by all candidates, an allocation may be made of the precinct allocations, the Magisterial District allocations, and the member-at-large allocations and all candidates shall be declared as members of HCDC.

5. Election of Officers to Follow the Caucus

Election of Officers shall take place during the meeting taking place on January 10th, 2022. The newly constituted HCDC shall convene for the purpose of electing officers as set forth in the current HCDC Bylaws.  Also at that meeting, and following the election of officers, additional members may be elected and other business, as agreed upon by the newly constituted HCDC may occur.

6. Affirmative Action

It shall be the duty of each local precinct Democratic chair and the members of each local Democratic Committee to take all feasible steps to encourage broad participation in the selection process. Discrimination on the basis of race, sex, age, color, national origin, religion, ethnic identity or economic status in the delegate selection process is prohibited.

7. Call Distribution

It shall be the duty of the Henrico County Democratic Committee Chair to distribute a copy of the Call to Caucus and the Candidate Filing Form to any known candidate for the membership in the Henrico County Democratic Committee.

It shall further be the duty of the Henrico County Democratic Committee Chair to cause this Call to Caucus to be publicized as is feasible.
 

Issued: December 4, 2021
_
MarquesD Jones, Chair
Henrico County Democratic Committee
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ORGANIZATIONAL CAUCUS
HENRICO COUNTY DEMOCRATIC COMMITTEE
Monday, December 13, 2022
Western Henrico Government Center
4305 E Parham Rd, Richmond, VA 23228
7:30 p.m.
 

1. Call to Order
a. Record the time
b. Close the doors to the caucus room
c. Appointment of the Temporary Credentials Committee

2. Election of a Permanent Chair

3. Appointment of the Permanent Secretary of the Caucus

4. Report from the Temporary Credentials Committee
a. Total number of candidates
b. Number of candidates who are contested (i.e. more than 3 candidates per precinct)
c. Reading of candidates’ names by Magisterial District and Precinct

5. Report on the Temporary Rules (by the Chair)
a. Action on the Temporary Rules (amend / adopt)

6. Voting
a. Declaration of candidates as members in unopposed situations
b. Voting for contested positions or, as an alternative, agreement and action to allocate contested positions to precinct and at-large positions as appropriate

7. Announcement of elected candidates (membership)

8. Adjournment
 

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RULES FOR HENRICO COUNTY
HCDC ORGANIZATION – – ASSEMBLED CAUCUS
Board of Supervisors Room
Western Henrico Government Center
4305 E Parham Rd, Richmond, VA 23228
December 13, 2022

 

GENERAL PROVISIONS:

1. All times shall be read from the watch maintained by the Secretary.
2. The doors of the caucus room will open and the certification process will begin at 7:00 p.m., Monday, December 13, 2021.
3. The doors to the caucus meeting room will be closed promptly at 7:30 p.m. Persons standing in line to complete a Caucus Participation Form at the time the doors close will be allowed to complete their form and participate in the caucus.
4. Every person who participates in the caucus must complete a Caucus Participation Form, and sign a statement that says that he or she is a Democrat, is a registered voter in Henrico County or will be eligible to vote in the 2022 General Election, believes in the principles of the Democratic Party, and that he or she does not intend to support a candidate opposed to a Democratic nominee in the next ensuing election.
5. The Chair of the HCDC, or designee, shall act as the temporary Chair of this Caucus. The Chair shall appoint a Temporary Credentials Committee to accept Caucus Participation Forms, and individuals to issue Ballots, and to tally Ballots.
6. The first order of business shall the selection of a Permanent Chair.
7. The permanent Chair shall then appoint a Permanent Secretary of this Caucus.
8. The Chair shall call upon the temporary Credentials Committee for a report of the number of credentialed participants in the caucus and their distribution by precinct.
9. The Chair shall then offer a report on the Temporary Rules. Upon a motion for adoption, the Temporary Rules may be amended from the floor, put to a vote, and adopted.
10. This Caucus shall be conducted in accordance with the Virginia Democratic Party Plan and the Henrico County Call to Caucus.
11. There shall be no campaigning inside the caucus room.
12. Press and observers are permitted in the room in which balloting takes place; however, they shall be restricted to an area where they will not interfere with certification or the voting process.

BALLOTS AND VOTING:

13. Ballots will be prepared when there are more than three candidates for a precinct position or when there are more than 10 candidates for Magisterial District positions or general-at-large positions. If there are not more than three candidates for any precinct position, all candidates shall be declared as members of the HCDC.
14. The candidates may be allocated to precincts, to Magisterial Districts and to at-large positions and all candidates declared to be members of the HCDC unless challenged by a candidate. In the event of a challenge an elections shall occur for the precinct positions, then the Magisterial District positions, and then the general-at-large positions.

TALLYING AND DETERMINATION:

16. The Tellers Committee shall count the ballots. The Tellers Committee may relocate from the Caucus room to another room in the building to count the ballots.
17. Ballots showing votes for more candidates than are allowed will be declared invalid. 18. Tie votes will be decided by a drawing of names from a hat and conducted by the Chair of the Caucus.
19. The Tellers Committee shall report directly to the Chair of the Caucus who shall file the results with the Democratic Party of Virginia.
20. The elected candidates will be announced at the Caucus and the Caucus shall then be adjourned.