THE HENRICO COUNTY DEMOCRATIC COMMITTEE WILL CONDUCT AN ELECTION FOR THE VICE-CHAIR FOR PRECINCT OPERATIONS
ON MONDAY, MARCH 9, 2020
Following are the “Democratic Call for Election” and the “Rules for Election of HCDC Vice Chair for Precinct Operations” which, together, will govern the election.
It is critical that we have a quorum for the meeting on March 9th. Please plan to attend.
DEMOCRATIC CALL FOR ELECTION
During the regular committee meeting of the
Henrico County Democratic Committee
Whereas it is the duty of the Henrico County Democratic Committee to issue the Call for Election for the purpose of electing the 2020-2022 vice-chair of Precinct Operations. Now, therefore, be it resolved that the Henrico County Democratic Committee hereby issues a Call for Election to convene at 7:30, doors open at 6:45, March 9, 2020 at The Board Meeting Room, 4301 East Parham Road, for the purpose of electing the 2020-2022 Vice Chair of Precinct Operation and breaking the standing tie from December 9, 2019. The election on December 9 ended in a tie, and both the Party Plan and the HCDC by-laws are silent on how to break a tie. Therefore, Robert’s Rules is the governing document and they instruct the tie is broken by a revote. Only those who were properly elected as members of the HCDC on December 9, 2019 at the re-organization caucus may participate and vote in this election. To most replicate what Robert’s requires, the election will be held in the same location as the one on the aforementioned date. The following provisions shall govern the election, to wit:
1. Notice Requirements
The Henrico County Democratic Committee shall cause to be published the time, date and location of the Election at least 7 days prior, but not more than 2 weeks before said election. All notices shall be published on the DPVA website and on the HCDC website.
2. The election shall be held at The Henrico County Board Room, 4301 East Parham Road at the regularly scheduled meeting. Doors will open at 6:45pm and doors will close at 7:30pm. All those in line to vote at 7:30 pm shall be allowed to vote. Anyone entering the line after that time may not fill out a participation form or vote. All registered voters in Henrico County, who are willing to sign the caucus participation form (see Appendix A), AND who were eligible to participate on December 9, 2019 when the voting ended in a tie, shall be allowed to participate. The candidate with the most votes at the close of the caucus shall be declared the Vice Chair of Precinct Operations.
2. Conduct of the Election
The clock on the wall in the board room or, if no clock exists, the cellphone of the chair of the Henrico County Democratic committee shall be the official clock of the election. The chair of the Henrico County Democratic Committee shall oversee the election. She will publicly announce the time at 7:30 pm. At 7:30pm, the chair shall note the last person in line to vote. No person who enters the line after 7:30pm (at the chair’s designation) shall be allowed to vote.
Individuals’ names will be checked against the official roster from the re-organization caucus of December 9, 2019. Those persons only will receive a participation form which will be filled out and traded for a ballot.
Prior to the start of the caucus, the county committee chair shall appoint a Tellers’ Committee to count the ballots. The Tellers Committee shall consist of one person designated by Frank Callahan, one person designated by Matt Banfield and two persons selected by the Chair.
All participants in the caucus must fill out a participation form stating that they are registered voters in Henrico County and that they are Democrats.
3. Candidate Requirements
Matt Banfield and Frank Callahan are the only two persons eligible to run. Because this election is a continuation of the election that concluded in a tie on December 9, 2019 and they were the only two candidates properly prefiled for that election.
4. Affirmative Action
It shall be the duty of each committee officer and committee member to take all feasible steps to encourage broad participation from those eligible to vote in this election. Discrimination on the basis of race, sex, age, color, national origin, religion, ethnic identity or economic status in the delegate selection process is prohibited.
5. Call Distribution
It shall be the duty of the Henrico County Democratic Committee Chair to
distribute a copy of the Call to Election to any and all individuals who are eligible to participate in this election. It shall further be the duty of the Henrico Democratic Committee Chair to cause this Call to election to be publicized through the news media of the County as is feasible.
Lizzie Drucker Basch, Chair HCDC